Privacy Policy | Privacy Notice | Recruitment Privacy Notice | EVENTS, SESSIONS & SCHEMES Terms & ConditionsContributors, Cast, Crew And Talent Privacy Notice
PURPOSE & SCOPE
Like most businesses, we hold and process a wide range of information, some of which relates to individuals who we engage to work on our events, schemes and/or productions. This Privacy Notice explains the type of information we process, why we are processing it and how that processing may affect you.
The notice focuses on individuals who we contract to work on our events, schemes and/or productions. This includes those in production roles, such as designers, production assistants, camera crew etc. and also those working on-screen be it as extras or featured performers, as well as our voiceover artists, and event attendees. It also covers information on those who have carried out these roles previously.
1. PERSONAL DATA
We process data for the purposes of our business including for events, schemes, engagement, production, broadcasting, distribution, marketing, management, administrative and legal purposes.
“PERSONAL DATA” is information relating to you (or from which you may be identified) which is processed by automatic means, or which is (or is intended to be) part of a structured manual filing system. It includes not only facts about you, but also intentions and opinions about you.
Data “PROCESSED AUTOMATICALLY” includes information held on, or relating to use of, a computer, laptop, mobile phone or similar device. It covers data derived from equipment such as access passes within a building, data on use of vehicles and sound and image data such as CCTV. It also covers video, audio and images captured as part of an event, scheme, production.
"PROCESSING" means doing anything with the data, for example, it includes collecting it, holding it, disclosing it and deleting it.
Personal data revealing deafness, disability, neurodiversity, racial or ethnic origin, political opinions, religious or philosophical beliefs, health, sexual orientation, sex life, trade union membership and genetic and biometric data are subject to special protection and considered by EU privacy law to be “SENSITIVE PERSONAL DATA”.
References in the CONTRIBUTORS, CAST, CREW AND TALENT Privacy Notice to work or services (and similar expressions) include any arrangement we may have under which an individual provides us services in relation to an event, scheme, production. We use the word “you” to refer to anyone within the scope of the notice.
2. COLLECTION OF DATA AND ACCESS TO INFORMATION
Internal use: Your personal data may be disclosed to our employees working on your events, schemes, productions, production, as well as to our managers and administrators for events, schemes, productions, broadcasting, distribution, marketing, administrative and management purposes as mentioned in this document. We may also disclose this to other members of our group.
External use: We will only disclose your personal data outside DDPTV if disclosure is consistent with a ground for processing on which we rely and doing so is lawful and fair to you. We may disclose your data if it is necessary for our legitimate interests as an organisation or the interests of a third party (but we will not do this if these interests are overridden by your interests and rights in particular to privacy). We may also disclose your personal data if you consent, where we are required to do so by law and in connection with criminal or regulatory investigations.
Some of the personal data that we process about you comes from you. For example, your name, age and email address. Other personal data about you is generated in the course of you taking part in an event, scheme, or production. If we pay you directly into a bank account, you tell us your contact and banking details. Other personal data about you is generated in the course of your work, for example from other contractors working on an event you are attending, or from our employees.
Your personal data may be seen internally by the relevant managers for that event, scheme, production, our finance teams, in some circumstances, other employees of ours. We may also pass your data outside the organisation, for example to people you are dealing with and payroll agencies or (where applicable) for distribution and marketing purposes.
3. PERIOD OF LENGTH
We do not keep your personal data for any specific period but will not keep it for longer than is necessary for our purposes. In general, we will keep your personal data for the duration of your engagement and for a period afterwards.
4. TRANSFERS OF PERSONAL DATA OUTSIDE THE EEA
We may transfer your personal data outside the EEA to members of our group and processors in other jurisdictions in which we are established. If you are featured in a scheme, event, or production, the data constituting your performance may be transferred out of the EEA for distribution and marketing purposes.
5. YOUR DATA RIGHTS
You have a right to make a subject access request to receive information about the data that we process about you. If you have complaints relating to our processing of your personal data, you should raise these with your key contact at the event, scheme, or production in the first instance. You may also raise complaints with your statutory regulator.
6. CONTACT DETAILS
In processing your personal data, we act as a data controller. Our contact details are as follows:
7. STATUS OF THIS NOTICE
This notice does not form part of your contract and does not create contractual rights or obligations. It may be amended by us at any time.